PEPR '25 Exhibitor Services

Tabletop Hours

Tabletop exhibits will be open throughout the conference. Peak traffic occurs during the breaks, just before and after sessions, and toward the latter half of the Monday luncheon. Please refer to the PEPR ‘25 program page for complete details and a break schedule.

• Exhibit move-in
• Monday, June 9, 7:00 AM–8:00 AM
• Tabletop hours (tentative)
• Monday, June 9, 8:00 AM–5:00 PM
• Tuesday, June 10, 8:00 AM–3:45 PM
• Exhibit move-out
• Tuesday, June 10, 3:45 PM–4:30 PM

Exhibit Space Details

Exhibitor tables will be located on the Mezzanine area adjacent to sessions. You may bring a pop-up banner (max 6' W x 8' H), branded tablecloth, and giveaways. Please be aware that you must transport these in and out or ship directly to the venue per the instructions below. The venue may charge a small fee to hold your packages if they are over 40lbs. Please do not send palletized materials.

Included with each tabletop exhibit:

• Six (6) foot draped table
• Two chairs
• Conference WiFi access
• Electrical access

Internet and Electrical

USENIX provides free WiFi to all attendees and exhibitors. Tabletop exhibitors may access the conference WiFi network and the electrical outlet. Please bring your own cables as needed for your devices. If you need a hardwired Ethernet line, please email sponsorship@usenix.org for more information.

Monitor Rental

Monitors should be ordered through Show Imaging no later than Tuesday, May 27. (Please note Monday, May 26, is a holiday.)

Monitor Order Form

Lead Retrieval

Exhibitors have the option to use Cvent's LeadCapture app and purchase licenses to use the app to scan attendee badges at the tabletop exhibits. Badge data is limited to the attendee's name, email, company, and title. If you require more details, such as country or phone number, you must ask for this during your interaction with the attendee. USENIX does not provide, maintain, or distribute leads and contact information and is not responsible for technical or user errors.

Your exhibit's admin can place the order within the Cvent exhibitor portal and request an invite by emailing sponsorship@usenix.org. Please advise your onsite staff to download the app from the Apple App Store or Google Play Store before arriving at the venue. Our ability to troubleshoot onsite is limited. Here are instructions on how to use the app.

Lead Capture Order Form

Overnight Security

There is no overnight security. Please coordinate with a USENIX staff member onsite to request small valuables be stored overnight on Monday and Tuesday by 4:00 pm.

Shipping

Inbound

Please send all inbound shipments to arrive between Wednesday, June 4, and Friday, June 6, 2025, and use the shipping label linked below to ensure we can locate your packages onsite.

Send sponsorship@usenix.org your tracking numbers with a description of the contents.

Shipping Label

Outbound

Hold onto your boxes if your team needs to return items. Please have prepaid, pre-printed labels ready in advance.

Exhibitor-only Registration

• Exhibitor-only badges are separate entities from conference passes or any sponsor passes that may be part of your sponsorship.
• Sponsorship will email the main point of contact with the registration link.

Important: Anyone registered to attend sessions (i.e., a full conference pass) may double as an exhibitor, and they do not need to register as an exhibitor. Exhibiting staff who would also like to attend sessions will not be allowed unless registered as a full attendee with either a sponsor pass or a regular registration.